General Data Protection Regulations and Data Protection Act 2018.
Hastings Bexhill and District Freshwater Angling Association Policy Statement for the purposes of the above-mentioned Act and Regulations.
The Data Protection Act 2018 and General Data Protection Regulations come into force on 25th May 2018 requiring organisations to be accountable and transparent about their handling of data.
The basis for the Regulation is that if you have chosen to collect and hold personal data, you are under a legal obligation to treat that data with respect and to be responsible for its security. The Regulations require that anyone who handles personal data must comply with six principles set out therein.
In so far as HB&DFAA are concerned the only data collected is that which is freely given by each person on their application form to apply for membership. It has been agreed that the data collected is the minimum that is necessary to identify the persons and their membership status, where they may be contacted and details of how the Association may do so; details of children under the age of 12 (Name and date of birth) that parents wish to include on their own membership is also provided. The data is currently held by the Association Treasurer on a personal computer solely for accounting purposes and any need to contact an individual member for any Association purpose during the membership year, such as award of prizes etc. Any lesser level of data would not suffice. No data whatsoever is/will be passed to any third party without the members specific consent.
At its Committee meeting on 13th March 2018 it was agreed that no members data would be retained for longer than 16 months, to accommodate later renewals, after which the Association Treasurer would delete the data from the computer record. Additionally, all of the paper application forms would also be destroyed.